It might not be the most anticipated day for the Crawford County Commission, but it can be one of the most expensive.

It might not be the most anticipated day for the Crawford County Commission, but it can be one of the most expensive.

For one day in December, County Commissioners receive bids for road rock as local quarry owners bid for upwards of $300,000 per year of the county’s business.

Just because it’s not the most anticipated, it can be interesting.

“Always,” said Commissioner Linda Grilz. “I think it’s because we’ve been tweaking our rock bid document.”

That document, which is basically a contract between the county and quarries on what will be provided by each party, has been changed over the last few years because of some issues, commissioners felt, needed to be addressed.

Things like having an operator at each of the quarries on-hand to weigh loads of rock that the county picks up and quarries providing scale tickets immediately after a load is picked up.

Then, there is the bidding process itself. Commissioners have spent between 15-30 minutes going through each bid, line by line and quadrant by quadrant.

Bids are submitted based on each of the four county quadrants and the six types of rock that are let for bid.

Each Road and Bridge district goes to a respective quarry to pick up its rock. For example, the Third District would utilize quarries in the southeast portion of the county while the Second District would use the northeast, and the First District — the county’s largest — uses quarries in the northwest and southwest quadrants.

“You don’t want to go to McCune to get rock for the 2nd District,” said Commissioner Bob Kmiec. “Unless you can get it a whole lot cheaper.”

Commissioners have also been concerned, in the past, that some quarries don’t have a sufficient stock of the rock they need, when they need it.

“We have to make sure that the product is there,” said Commissioner Ralph McGeorge.

In 2010, the county spent close to $300,000 in rock, but commissioners said that there was a little more spend, because of weather conditions. Having a difficult winter and wet spring caused a lot of the previously laid rock to be washed away.

“A lot of our rock simply disappeared in the roads,” McGeorge said.

Regardless of who gets awarded what quadrant for bidding, commissioners said that holding rock bid day in the manner that it is held currently, is the best process.

“It’s kind of nice to do it in a public forum so that everyone knows what the bids are,” Grilz said.

Commissioners received bids from three different rock providers in the county, all of which bid on either all or some of the four quadrants.

The bids have been forwarded to Dennis Meier, of Triad Environmental Services for review and a recommendation will be made during the Crawford County Commission’s Dec. 28 meeting.

Matthew Clark can be reached at matthew.clark@morningsun.net or at 620-231-2600, Ext. 140